How to check SIL providers' registration status in bulk

Written 13 October 2026, from the NDIS Commission's files and pages as published that day.

The NDIS Quality and Safeguards Commission's search page looks up one provider at a time. A plan manager with dozens or hundreds of supported independent living (SIL) providers on the books needs to check them all, and again whenever the register changes. The Commission publishes the data as two downloadable files, so the whole list can be checked at once.

The two files

Both are linked from the Commission's find a registered provider page.

• Part 3: SIL providers who have applied (sil_providers.csv). Unregistered SIL providers with an application in. One row per registration group (0115 or 0138), 7 columns, A to G. It has the Australian Business Number (ABN) but no business names. On 13 October 2026 it had about 540 rows.
• Part 1: all registered providers ("Download all provider register data (CSV)"). Every registered provider, with business name, legal name, ABN, registration status (Approved or Revoked) and approved registration groups. It is large (more than 15 MB) and has one row per outlet, so an ABN can appear many times.

Registration and application numbers are not in either file, so a list can only be matched on ABN, or on name through Part 1.

Option 1: a spreadsheet lookup

1. Download sil_providers.csv. Before opening it, set column A (ABN) and column E (registration group) to text, or import with Data > From Text/CSV and choose Text for those columns. Otherwise the spreadsheet turns group "0138" into the number 138.
2. Put your provider list in another sheet with each ABN as 11 digits, no spaces.
3. Look up each ABN in column A of the Part 3 sheet (XLOOKUP or INDEX/MATCH), and bring back columns C, D, E, F and G.
4. Check every ABN that has more than one row. A provider can be listed under both 0115 and 0138, and a lookup only returns the first match. COUNTIF on column A shows which ABNs repeat.
5. Read column C before column F. On 13 October 2026, the only Refused application in the file still showed "Submitted" in column F. Refused in column C settles it.
6. For Removed rows, compare the service date with the date in column G.
7. Read dates as day-month-year (DD-MM-YYYY). A spreadsheet set to US format will swap day and month.
8. Look up the ABNs that weren't found in Part 1 as well, to see whether they're registered providers.

This works, but the steps have to be repeated each time the file changes, and the traps in steps 4 to 7 are easy to miss.

Option 2: the SIL register sweep

The SIL register sweep is a free page that does the same lookup in your browser:

1. Load the Part 3 file. The page can fetch it from the Commission, or you download it and choose it.
2. Optionally, add the Part 1 file to check registered providers and to match rows that have a name but no ABN.
3. Paste your provider list (name, ABN, in any order) or choose a CSV, then run the sweep.

Each row gets the Commission's published status, its date, the registration group, and the matching row from the Commission's file, so you can see exactly what the verdict rests on. It handles the traps above: both groups are shown, column C overrides column F, dates are read as day-month-year, ABNs that fail the check-digit test are flagged, and name-only matches are marked "possible match" until you confirm the ABN. If the file's newest date is more than 14 days old, every result says so. Results can be saved as a CSV.

Your list and the files never leave your browser. Nothing is uploaded or stored by this site.

What a bulk check can't tell you

• Not found doesn't mean barred. The ABN may be mistyped, or the provider may invoice under a related entity. Look it up on the Commission's search page.
• It's only as current as the file. The Commission calls Part 3 "an up-to-date listing" but doesn't say how often it is refreshed. On 13 October 2026 its newest change date was 9 October 2026. Re-run the check before each payment run.
• It isn't a payment decision. It tells you what the Commission has published about a provider. Whether a particular claim is payable also depends on the service, its date and the NDIA's rules.

Next: what Submitted, Approved, Removed and Refused mean, in the Commission's own words.